Privacy Notice

Last updated: 31/07/25

Kidbrooke Games Club CIC (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Notice explains how we collect, use, store, and share your personal information when you visit our website or interact with us online.

Who we are

Kidbrooke Games Club CIC

Email: kidbrookegamesclub@gmail.com

Registered Company No: 15003771

Registered address: 8 Pegler Square, SE3 9GR

We deliver family-friendly board game sessions and community wellbeing workshops, aiming to build stronger, more connected communities.

What information we collect

We may collect and process the following information:

• Contact information: Name, email address, phone number (if you fill in a contact form or subscribe to our mailing list)

• Website usage data: Your IP address, browser type, pages visited, and time spent on the site (via cookies or analytics tools)

• Feedback or enquiries: Any personal information you provide when you contact us

• Event sign-ups: If you register for an event or workshop, we may collect information like names and ages of attendees, dietary or accessibility needs, and emergency contact details

How we use your information

We only use your personal information for purposes that are necessary and lawful, including:

• Responding to your enquiries

• Sending you updates about our sessions, workshops, or community news (if you’ve opted in)

• Managing bookings for events or workshops

• Improving our website and services

• Meeting our legal obligations

Lawful bases for processing

Under data protection law, we must have a lawful reason for processing your personal data. The lawful bases we rely on may include:

• Your consent (e.g. for email newsletters)

• Contractual necessity (e.g. managing bookings)

• Legitimate interests (e.g. improving our services)

• Legal obligations (e.g. for safeguarding or compliance

How we store and protect your data

We store your data securely using password-protected systems and restrict access to authorised team members only. We regularly review our security practices to keep your data safe.

We will not keep your information for longer than necessary. When it’s no longer needed, we will delete or anonymise it.

Sharing your information

We will never sell your data. We may share your information with trusted third parties where necessary, such as:

• Email newsletter providers

• Event booking platforms

• IT service providers who support our website

• Funders or partners, required for reporting (with your consent)

All third parties must comply with data protection laws.

Your rights

You have the right to:

• Access the personal data we hold about you

• Ask us to correct or delete your data

• Withdraw your consent at any time

• Object to or restrict how we use your data

• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at kidbrookegamesclub@gmail.com

Our website uses cookies to improve your experience. You can control cookie settings through your browser.

Changes to this notice

We may update this Privacy Notice from time to time. When we do, we’ll post the updated version here with the revised date.

If you have any questions about this notice or how we handle your data, please email us at: kidbrookegamesclub@gmail.com